Run your gym
from one place.
GymDesk by Boss Brain Labs helps gyms and fitness studios manage memberships, classes, trainers, renewals, payments, attendance and member follow ups from one simple system.
1,400+
Members trained
12
Classes weekly
92%
Renewal rate
5★
Coach-led floor
GymDesk pricing
Simple pricing. Starts at KES 5,000 per month.
Every plan is monthly. Start with Basic and grow into Pro as your gym scales.
Basic
For small gyms, solo trainers and studios getting organized.
- Membership tracking
- Basic member database
- Manual payment tracking
- WhatsApp inquiry CTA
- Policies page
- Simple admin dashboard
Growth
For growing gyms that need real control.
- Everything in Basic
- Class scheduling
- Trainer profiles
- Attendance tracking
- Renewal reminders
- Payment status tracking
Pro
For serious gyms and multi service fitness businesses.
- Everything in Growth
- Advanced dashboard
- Trainer and class performance
- Member retention tracking
- SMS / WhatsApp notification support
- Revenue analytics
Custom
For gyms with multi branch, integrations or advanced automation.
- Custom features
- Branch support
- M-Pesa / payment integration planning
- SMS integration planning
- Advanced automations
- Custom admin workflows
All plans monthly. Minimum plan KES 5,000. Custom quotes for multi branch or integrations.
Why members stay
A gym that respects your time and your goals.
Coach-led floor
Trainers walk the floor. You always have someone to ask, even on a basic plan.
Real classes, real intensity
HIIT, strength, boxing, yoga, spin. Capacity capped so you train, not queue.
Open early, open late
Train before work or after, six days a week. Sunday morning open too.
Progress you can see
Monthly check-ins, InBody scans on Premium, and trainers who follow up.
Safe, clean, accountable
Digital sign-in, clear policies and a real management system behind every visit.
Community that pulls you
Run club Saturdays, member events, and a culture that turns sessions into habit.
Facilities
Built for serious training.
Strength floor
Squat racks, platforms, dumbbells to 60kg.
Class studio
HIIT, yoga, mobility and spin in a dedicated room.
Boxing zone
Heavy bags, ring space and pad work with coaches.
Trainers
Coaches who actually coach.
Brian Otieno
Head Strength Coach
9+ years coaching strength athletes. Specializes in barbell training, hypertrophy and injury-safe progression.
Wanjiru Kamau
Group Fitness Lead
Certified HIIT, mobility and yoga instructor. Brings energy that turns first-timers into regulars.
Kipchoge Mwangi
Boxing & Conditioning
Former national amateur boxer. Builds technique, footwork and conditioning for fighters and beginners alike.
Accountability you can see
No more paper sheets. No more guessing.
Every member checks in digitally. Every visit is logged. Reception still has full control. Biometric and QR ready when you want to upgrade.
- Members check in by QR, biometric or front desk
- Owners see who's in the gym today, this week, this month
- Audit trail for incidents, lost items and disputes
- Trainer attendance and class capacity tracked automatically
Today, 11 May
47 check-ins
Live preview from the admin dashboard.
Locker & valuables policy
Lockers are day-use only. Bring your own padlock. Items left after closing move to lost and found.
Rules & policies center
One place for every rule. No more WhatsApp surprises.
Stop announcing rules in WhatsApp groups after every incident. Publish policies once, share with one tap, track who's seen them.
Browse all policiesBuilt for gym owners who want more than paper sheets and WhatsApp groups.
Members, subscriptions, attendance, payments, classes, staff, policies, enquiries and reports. One system. Built for Kenyan gyms.
Member database
Every member, package, expiry and payment in one searchable place.
Subscription tracking
See who's expiring this week, who's overdue and who needs follow-up.
Attendance logs
Replace paper sign-in. QR, biometric or manual check-in, all logged.
M-Pesa visibility
Log Till payments, match to members, reconcile faster.
Policy center
Publish, version and share rules. No more WhatsApp chaos.
Class management
Schedule, capacity, trainer assignment, no-show tracking.
Staff & trainer tools
Roles, schedules, performance and payroll-ready data.
Reports that matter
MRR, retention, attendance trends, package performance.
Try the admin demo in 1 click.
Pre-loaded with realistic Kenyan gym data. No signup, no setup.
Open admin demoMember stories
What members say.
"Six months in, I'm stronger than I've ever been. The coaches actually pay attention."
Faith W.
Standard member, 6 months
"I love that I don't have to dig through WhatsApp to find the gym schedule. Everything is just there."
Brian K.
Premium member, 1 year
"The boxing classes changed my fitness. Coach Kipchoge pushes you the right way."
Aisha H.
Standard member, 4 months